Welcome to Sandia Payroll.
Manage your business and employees, review time, and prepare payroll.
Access is limited to authorized users. No payments or tax filings can be submitted here.
Sandia Payroll
Manage your company, care for your team, and prepare payroll.
Business setup
Company details, payroll calendar, locations and policies in one place.
Review imported information, fill in missing details, and save your progress.
Advanced: restore a prepared configuration
Restoring a prepared file replaces displayed values. For Paychex reports, use step 1 instead to preserve existing information.
Paste a prepared setup file instead
Choose your source files
Upload exports for a historical payroll. Source records are preserved when you save a run.
Decision Logic API connection is pending vendor support. This version uses CSV exports. Upload files only from the company being compared.
Set the period & match employees
Match each store employee to the correct Paychex employee. Names alone do not establish identity.
| Decision Logic employee | Store / POS ID | Paychex employee |
|---|
Review time exceptions
Record how each flagged time entry was checked. Incorrect hours or rates must be corrected in the source and re-imported.
Leave for this period
Enter sick and vacation hours for this payroll only, including zero when none was taken. Leave is separate from worked hours and overtime. Hourly leave gross must be independently reviewed; policy-based leave pay and balance deductions are not automated yet. Paid leave is included in fixed salary and is not added twice.
Bonuses and off-cycle payments for this run
Enter these only for the payroll being reviewed. Sick and vacation hours belong in Leave for this period above. Recurring deductions and advances are maintained under Employees.
Bonus calculation and off-cycle tax reconciliation are not enabled yet. Entering an item blocks calculation rather than silently ignoring it. Unsaved run inputs are cleared when you load another set of files.
Previously saved manual entries (preserved)
Salary for this period
Salary comes from saved employee setup. Confirm full-period eligibility and provide actual weekly hours for non-exempt employees. Standard hours are never substituted for actual hours.
Add independently reviewed earnings
Salary is calculated above from employee setup. Use this section for independently approved hourly paid leave. Do not copy Paychex amounts merely to make a match.
Salary calculations support full weekly/biweekly periods: exempt fixed salary or non-exempt salary covering 40 regular hours each week. Configured salary changes use scheduled-workday proration. Other salary arrangements, unpaid-leave proration, tips, double time and bonuses affecting overtime remain unsupported. A difference or missing calculation is a review item, not approval to pay.
Taxes and deductions for this check
Uses the rule versions effective on the paycheck date. Supports ordinary New Mexico weekly/biweekly payroll and after-tax deductions. Special tax treatment, pre-tax plans and garnishments need additional calculation modules.
Calculations use complete workweeks and combine hours for employees matched across stores.
Compare the results
| Employee | Worked hours | OT hours | Calculated gross | Paychex gross | Difference | Review |
|---|
Select an employee for gross, tax, deduction and net-pay calculation details. Employer taxes are shown separately when selected; no payment or filing is submitted.
Payroll history
Review saved payrolls, payment status, and posted-pay corrections.